PMF GDPR PRIVACY POLICY

WHO WE ARE

The Production Managers Forum (PMF) is a volunteer run organisation with the aims of sharing
ideas and knowledge within the production management community in the UK and internationally.
At present we have nine people all working professionally within the production management
sphere who help to organise and run the PMF.

We can be contacted via email on info@productionmanagersforum.org

Our address is
Production Managers Forum
Association of British Theatre Technicians
4th Floor
55 Farringdon Road
London
EC1M 3JB

HOW WE COLLECT INFORMATION FROM YOU AND WHAT WE COLLECT

We collect information from you when sign up as a member using the form on the PMF Website.
We also can collect data if you fill in the sign in sheet when attending a PMF event or social.

If you are signing up as a member, we collect:

– Your name
– Year of birth
– Gender
– Job title
– Venue, if you are building based
– Whether you are full time, part time or freelance
– Email address
– Contact number
– Where you heard about the PMF

If you are under 18, please ensure you obtain your parent/guardian’s consent before you provide
personal information to the website. If you don’t have that consent, you must not provide personal
information to us.

WHY WE COLLECT THIS INFORMATION

We collect these details primarily in order to let you know about activity regarding the PMF such
as socials, talks, forums and to distribute our bi-monthly newsletter.
It is also important for us to ascertain percentages of members falling within certain age groups,
gender groups and how many of our members are freelance or building based.
This allows us to tailor our aims and goals to our membership and also create targets, for
example, focusing on gaining more members who are live event and festival production managers
to allow us as an organisation to be as diverse and accessible as possible.
It also allows us to identify trends and gaps within the industry and see how we can support that
through our work, for example, identifying a lack of young female production managers and
creating talks and content to find or engage more people who identify as being part of that
category.
We may also use your details to contact you in the event we think you have something valuable to
add to an upcoming forum or social or debate. For example, if you have identified yourself as
being a freelance festival production manager, and we are organising a forum on how to become
a festival production manager, we may contact you to ask if you would like to participate or have
anything to add to the conversation.

WHO HAS ACCESS TO YOUR DATA AND HOW WE STORE IT

Any personal details that you give us can only be accessed by the small group of people running
the PMF.
We will never pass on or sell your information to any third party organisations.
In the event that we have a request from a member asking to be linked with a production manager
who perhaps has expertise in a certain area, we will always contact you first for permission before
we pass on your details.
All details we receive are stored on a spreadsheet on a Dropbox folder that can only be accessed
by the group running the PMF.
We have a legal obligation to protect your data from hacking or fraud

YOUR RIGHTS

You have the right to ask us to change or stop how we use your personal information at any time.
You also have the right to get information we hold about you corrected.
If you have any concern about the accuracy of your personal data or if you would like us to remove
the personal information we hold about you, please contact us using the contact details set out in
the ‘Who We Are’ section above.
You can request full details of personal information we hold about you under The General Data
Protection Regulation, by contacting us. Please send a description of the information you would
like to see, together with proof of your identity to info@productionmanagersforum.org
You have the right to lodge a complaint with the supervisory authority, The Information
Commissioner’s Office – www.ico.org.uk

UPDATES TO THIS POLICY

This policy may be updated to take into account changes we have made, or to reflect changes to
regulation or legislation. Please check back from time to time. We may also inform you of any
changes where we hold an appropriate email address for you.

Further information on data protection regulations and laws:

Data Protection information by the Information Commissioner’s Office (ICO)
Fundraising Regulator – code of fundraising practice